Earkeep
Grow the people you manage by keeping every conversation you had with them
Five to fifteen weekly 1:1s, the "got a minute?" at your desk, the review that decides someone's year: management happens in conversations you cannot take notes in, then gets owed back as a rating, a promotion case and a growth plan. Earkeep is an always-on transcriber that keeps every one of them on your own device, where no vendor, no IT department and no HR system has a copy.
No bot · No cloud · No record button
14-day full trial, no account required.
The conversations that decide it
The weekly 1:1
What has to survive it is what you promised, what is still open and the growth signal you will want to cite in nine months. With five to fifteen reports the thread has to be picked back up every week, and three rushed lines typed afterwards is what most of them actually get.
With Earkeep: connect Google Calendar, Apple Calendar, Outlook or any ICS URL and each recurring 1:1 starts, ends and titles its own span, so a year of them accumulates without anyone maintaining anything. You are present in the conversation instead of typing through it. How calendar spans work →
The conversation at your desk
What has to survive it is whatever just got disclosed or resolved in a conversation nobody scheduled: someone stopping by your desk, or a Slack huddle that opens with "got a minute?". The 1:1 that turns serious halfway through is the same problem, because you cannot decide to record it before you know what it is.
With Earkeep: capture is already running, so you select the span afterwards, once you know it mattered, with no advance decision and no bot announcing itself mid-sentence. A huddle in Slack or Teams is system audio like any other call, and someone at your desk is the microphone that is already open. These are the moments a tool that has to be invited structurally cannot reach. How always-on works →
The performance conversation
What has to survive it is specific dated examples across the whole period, the kind a peer manager in a calibration room cannot wave away. Memory supplies the last three weeks, and the tracking spreadsheet works for about three weeks too, then goes untouched until December.
With Earkeep: a year of one person's 1:1s is a folder of plain dated files on your own disk, so an agent can pull the concrete dated examples a rating needs. It replaces the abandoned spreadsheet, not your judgement, and the record stays somewhere no HR system reaches. How private-by-design works →
The rest of the week
Those three are where people actually grow. They are not where the week goes: Gallup put direct reports per manager at 12.1 in 2025, up from 10.9 a year earlier, while only 16% of employees said their last conversation with their manager was extremely meaningful. Top Workplaces found two-thirds of managers struggling with the load, spending up to three-quarters of the day in meetings and holding more than 260 a year.
| Meeting | You | What has to survive it |
|---|---|---|
| Team meeting or standup | Run | Decisions and blockers the whole team has to act on |
| Staff meeting with your own manager | Attend | Accurate upward status, and escalations put on the record |
| Skip-level | Run | Signal that would never surface through the person's direct manager |
| Calibration meeting | Attend | Comparable, defensible examples to back a rating in the room |
| PIP check-in | Run | An exact dated record, because it may later be evidence |
| Hiring interview | Run or attend | A defensible hire or no-hire signal for the debrief |
| Cross-functional sync | Attend | Commitments and dependencies that feed straight back into 1:1s |
Earkeep does not ask you to choose between them. Every recurring row above starts, ends and titles its own span from your calendar, so a week of fifteen 1:1s ends as fifteen named transcripts with nothing left to file.
Writing them up is a separate job from keeping them, and the templates are free: the 1:1 template with its carried-over and confidential blocks, plus the team meeting and the staff meeting you sit in either side of it.
Two of these rows have a page of their own. The skip-level meeting covers the method, the four failure modes, and why it is the one meeting we suggest you keep no record of. And the skill a one-to-one actually runs on is empathic listening, alongside establishing rapport, where the finding that matters is that rapport with an established report is carried by predictability, not by warmth.
See it in action
The conversation that turned serious
A stretch of the day becomes a kept, titled conversation after it happened, selected line to line. Nothing was announced while it was going on, and nothing had to be decided in advance about whether it counted.
A year of 1:1s, at review time
Point the agent you already use at one person's spans across the whole period and ask for the dated, concrete examples a rating has to rest on. It reads the transcripts, and you review a draft with the quotes still attached, which is exactly the work the spreadsheet was supposed to do and stopped doing in March.
Pricing: one payment, no subscription
€39
once, for one device, not a subscription.
No tiers, no per-seat billing, no recurring bill. Try it free for 14 days with full functionality, no email and no account required. See full pricing and policy details →
FAQ for people managers
Will my reports know they're being recorded?
That is your call to make, and you do have to make it. Earkeep runs on your device, capturing meetings you're already in; keeping audio local does not remove the duty to tell a report their 1:1s are captured, and whether it's lawful depends on consent-to-record law where you are, which varies by country and by US state. What Earkeep changes is what you can honestly say once you disclose it. Nothing leaves your device, nothing is stored in a shared company system, and no one else, not IT, not HR, gets a copy. That tends to land very differently than "an AI has joined the meeting."
Can my company or IT see these transcripts?
No. Transcripts are plain local files on your disk, never uploaded anywhere. There's no account, no cloud sync, and no server Earkeep controls. Only you can open, copy, or delete them.
Does this replace my HR platform, like Lattice or 15Five?
No. Earkeep isn't a performance-management system; it's the raw memory underneath one. Use Earkeep to capture and recall the actual conversations, and keep whatever structured tracking your HR platform requires.
What about conversations I'd never plan to record, like a 1:1 that turns serious?
That's exactly what retroactive spans are for. Because Earkeep is always listening in the background, not started per meeting, you can select the span after the conversation turns serious, with no bot invitation and no advance decision required. The limit is what your device can hear: a huddle, a call, or someone at your desk, not a conversation you walked away from it to have.
Does always-on capture slow down my device or drain the battery?
No more than transcribing the meetings you'd record anyway. A voice-activity-detection pipeline only runs transcription when someone is actually speaking, using the same on-device models either way, so all-day listening doesn't mean all-day resource use.
Does it work for in-person 1:1s, not just video calls?
Yes, as long as your laptop is open nearby to capture the room's audio. It works the same way for video calls, capturing system audio without a bot joining anything.
Stop losing what you promised
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