Earkeep
Deliver on time and on budget by keeping every commitment as it was made
Client status calls, escalations, steering committees: scope, schedule and budget are settled out loud by people who will remember it differently, then delivered as a status report, a RAID log and an action register. Earkeep is an always-on transcriber that keeps every one of those calls on your own device, with no bot in the participant list, so a disputed commitment is a search, not an argument.
No bot · No cloud · No record button
14-day full trial, no account required.
The calls that decide it
Client status call
What has to survive it is the client-confirmed scope and date, in their words, because that is the sentence a change request is argued from three months later. Client procurement frequently forbids a vendor notetaker joining the call at all, and you are running the call yourself, so nobody in the room is taking a verbatim record.
With Earkeep: mic and system audio are recorded on your own device, so the call is captured without anything appearing in the participant list and without anyone's permission to add a tool. Nothing is uploaded to any API or cloud service, which is what makes the compliance conversation a different one. How private-by-design works →
Escalation call
What has to survive it is the decision that unblocked it and who owns the fix, agreed at speed by people who will not write it down. The call is unscheduled by definition: you are already on it before you know whether it will matter.
With Earkeep: capture is already running, so you mark the span afterwards, once it is clear the call mattered. There is no moment where you had to choose between handling the escalation and recording it. How always-on works →
Steering committee
What has to survive it is the approved decision and the budget or scope sign-off, attributable to whoever gave it. When a sponsor denies an action item weeks later, a paraphrase in your minutes is not evidence and everybody in the room knows it.
With Earkeep: connect Google Calendar, Apple Calendar, Outlook or any ICS URL and the recurring committees start, end and title their own spans across every project you run. Transcripts are plain dated files on your own disk, so you can quote the sentence and the timestamp instead of defending a recollection. From what was said to what you know →
The rest of the week
Those three are where delivery is decided. They are not where the week goes: PMI's own informal survey of its clients found project managers spending over half their time in project-related meetings, and Fellow puts managers and directors at 13 hours a week, over a fifth of the workweek. Wellingtone found 42% of PMO respondents losing a full day or more every month just to collating reports by hand.
| Meeting | You | What has to survive it |
|---|---|---|
| Internal project status | Run | Updated status, blockers and revised dates for every workstream |
| Agile standup | Attend | The blocker that needs escalating before it becomes a slipped date |
| Vendor or contractor call | Run | Confirmed deliverable dates, and changes flagged before they become disputes |
| Risk or RAID review | Run | The updated risk log with an owner and a mitigation, and every new risk raised |
| 1:1s with workstream leads | Run | The commitment or blocker that was never going to be said in the group |
| Change control board | Attend | Approved or rejected changes, with the rationale as it was stated |
| Kickoff | Run | Scope, roles, timeline and the communication plan, as each stakeholder described them |
| Lessons learned | Run | What worked and what did not, in the team's own words |
Earkeep does not ask you to choose between them, or between projects. Every recurring row above starts, ends and titles its own span from your calendar, so a day across several projects ends as named transcripts with nothing left to file.
Writing them up is a separate job from keeping them, and the templates are free: the kickoff template with its out-of-scope list, the status and steering template that logs every date change and quotes approvals as they were said, and the 1:1 template for the workstream leads.
The meeting that sets up every other row on this list is the kickoff: the agenda item by item, the out-of-scope list that prevents the most later damage, and the five things it has to produce rather than cover. What comes out of it is action items and a decision log, and what comes at the end is a debrief.
See it in action
A week of status that titles itself
Point Earkeep at the calendar your recurring load already lives on, and each status call, committee and vendor sync becomes a named span on its own. The escalation nobody scheduled is on the same timeline, unmarked until you decide it counted.
The status report, drafted from the day
Point the agent you already use at a day of spans and ask it for the decisions, the new risks with their owners, and who committed to what. It reads the transcripts, and you review a draft with the quotes still attached instead of writing minutes from memory at seven in the evening.
Pricing: one payment, no subscription
€39
once, for one device, not a subscription.
No tiers, no per-seat billing, no recurring bill. Try it free for 14 days with full functionality, no email and no account required. See full pricing and policy details →
FAQ for project managers
Does Earkeep capture client calls where I can't invite a bot?
Yes. Earkeep records mic and system audio directly from your device, so it captures any call you can hear, whether that's a video conference, a phone call routed through your computer, or audio through headphones, without appearing in the participant list or needing an invite.
Can I use Earkeep somewhere AI notetakers are banned for compliance reasons?
Earkeep never uploads audio to a server or a third-party API; it transcribes locally and keeps transcripts as plain files on your disk. Many "no AI for minutes" policies exist specifically to block audio leaving the company's control, so a tool that never sends audio anywhere is a different conversation with IT than a cloud notetaker is. Confirm the specifics with your own compliance team, but the technical basis for that objection doesn't apply here.
Will this replace how I track action items in Jira, Asana, or MS Project?
No, and it isn't meant to. Earkeep captures and transcribes the conversation; an in-app agent or the MCP server can then pull action items and decisions out of a day's spans and push updates into whatever tracker you already use. Your system of record stays your system of record.
What happens across four to six hours of meetings a day, resource-wise?
Earkeep's pipeline only transcribes when someone is actually speaking, using a voice-activity-detection gate ahead of the same local models other transcription apps use. A long back-to-back day doesn't cost meaningfully more than a light one, because silence and background noise are filtered before they ever reach the transcription model.
Can I quote exactly what a sponsor or stakeholder said?
Yes. Every transcript is timestamped, so when a commitment is disputed later you can cite the actual sentence and when it was said, instead of a recollection. That's the fix PMs describe wanting when action items get denied after the fact.
Stop losing what was committed to
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